Digital documents

Publishing documents at Phoenix Contact

Digital documents by companies of the Phoenix Contact group must not be published without document properties.

Document properties are metadata that is entered into the properties of Office documents, brochures or flyers. These entries should be as uniform as possible.

Metadata is required to recognize the creator/creatorship (licenser) and is important for search engines and search results if documents are published via the website.

In a PDF document that is opened in Adobe Acrobat, entries become visible if Properties is selected in the File tab. The document properties can be changed using Adobe Acrobat Professional. Adobe Reader does not offer this feature. Entries can also be made in other PDF editors – such as PDF-XChange Editor (under > File > Document properties).

Publishing documents at Phoenix Contact

You can also right-click on the closed file and enter the desired information via the properties dialog of the Windows file explorer, in the "PDF information" tab.

Publishing of digital documents at Phoenix Contact
Publishing of digital documents at Phoenix Contact

Usually, the following metadata can be found in documents:

Screen 4

In order to ensure uniformity, metadata should be entered as follows:

  • Metadata is always entered in the language of the document
  • Make sure your spelling is correct
  • Contents:
    1. Title: Document title (not the file name)
    2. Author: Designation of the company within the Phoenix Contact group (no individual person!)
    3. Issue: Thematic summary of the document's content
    4. Keywords: Keywords presenting the content of the document and containing concise terms a customer might use for his search. Keywords should be separated by commas.

Below, you will find an example:

Publishing of digital documents at Phoenix Contact

If metadata has been entered correctly, the search result will look as follows:

Publishing of digital documents at Phoenix Contact

These specifications are required for every document and are therefore binding.

Results in search engines when document properties are not edited correctly

No title has been entered, the file name is displayed:

Publishing of digital documents at Phoenix Contact

Only the title has been entered, but no other metadata:

Publishing of digital documents at Phoenix Contact

No keywords have been entered, so the table of contents for the file is read out:

Publishing of digital documents at Phoenix Contact

PHOENIX CONTACT
GmbH & Co. KG

Flachsmarktstraße 8
32825 Blomberg, Germany
+49 5235 3-00